District By Laws

WHITE ASH LAKE PROTECTION

AND REHABILITATION DISTRICT BY LAWS

Adopted May 29, 1977

Amended June 15,1996

Amended June 7, 1997

Amended June 2, 2001

 

In keeping with the resolution of the Apple River Town Board, that created the White Ash Lake Protection and Rehabilitation District, the electors of the said White Ash Lake District do adopt these By Laws. The purpose of these By Laws is to define and regulate the activities of the White Ash Lake District, its officers and committees. These By Laws shall at all times be interpreted in a manner consistent with the laws of the State of Wisconsin and Chapter 33 of the Wisconsin Statutes under which the District was created and operates.

 

Article I ELECTORS

 

Section I RESIDENT ELECTORS Every resident of the District who is eligible to vote in general elections shall be an eligible elector of the District. [Sec. 33.30(2)]

 

Section 2 NON RESIDENT PROPERTY OWING ELECTORS Every person 18 years of age or older who owns real property in the District shall be an eligible elector of the District. Any corporation, partnership, or association that owns real property in the District may appoint an official representative who shall be an eligible elector of the District. [Sec. 33.30 (2)] Real Property owner is defined as a holder of a fee simple title or land contract on land or the owner of buildings on land which is leased for 20 years or more.

 

Article 11 VOTING

 

Section I MULTIPLE VOTING Any elector may cast only one vote on any question called to a vote.

 

Section 2 NON RESIDENT MULTIPLE OWNERS Each spouse of a married couple may cast one vote if one or both of them own real property within the District. Other joint tenants or tenants in common shall select no more than two of the co owners who shall represent them and shall each cast one vote.

 

Section 3 VOTING BY PROXY Except as absentee ballots are permitted, an elector must be present at the meeting at the time the vote is called in order to vote. No elector may vote by proxy.

 

Section 4 BALLOTS All votes shall be counted by a show of hands or written ballot at the discretion of the chairperson unless otherwise specified in these By Laws or unless a motion is made, seconded, and approved, calling for a secret ballot, in which case the written ballot shall be used.

 

Article III ANNUAL MEETING AND BUDGET HEARING

 

Section I TIME AND PLACE The annual meeting and budget hearing of the District shall be held between May 22 and September 8 at a time and place selected by the District Board of Commissioners, hereinafter referred to as the Board, unless the date has been set by vote of the previous annual meeting. [Sec. 33.30 (1) and 65.90 (1)]

 

Section 2 NOTICE A Written notice of the annual meeting and budget hearing shall be mailed at least (10) days, and no more than (60) days, in advance of the event to all non resident property owning electors whose names appear on the tax roll and to resident electors whose address can be ascertained from the tax and election rolls and to the Department of Natural Resources and the University of Wisconsin Extension. A summary of the proposed budget and notice of the place where such budget in detail is available for public inspection and notice of the time and place of the annual meeting and budget hearing shall be published twice in a paper of general circulation in the area. The first insertion shall be at least 15 days before the event and the second insertion shall be the following week, at least 7 days before the event. [Sec. 33.30 (2) and 65.90 (3)]

 

Section 3 NOMINATING COMMISSIONERS The Board shall nominate candidates to fill all vacancies on the Board. At least one of the 3 commissioners must be a resident. Additional nominations from the floor shall be requested by the chairperson.

 

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Section. 4 ELIGIBILITY OF COMMISSIONERS The annual meeting can elect to the office of commissioner any elector.

[Sec. 3.28 (2) and 33.285]

 

Section 5 ELECTING COMMISSIONERS At the first annual meeting the electors shall elect three commissioners to the Board. The candidate receiving the greatest number of votes shall be elected to a three year term. The candidate receiving the second greatest number of votes shall be elected to a two year term. The candidate receiving the third greatest votes shall be elected to a one year term. At subsequent annual meetings, the electors shall elect one commissioner to fill each vacancy on the Board. [Sec. 33.28 (2)] If a commissioner leaves office before the expiration of his or her term, the elected successor shall serve only for the remainder of the un expired term. In any year in which more than one vacancy exists, the candidate receiving the greatest number of votes shall be elected to the three year term; the candidate receiving the second greatest number of votes shall be elected to the next longest; and the candidate receiving the third greatest number of votes shall be elected to the shortest term vacancy, if any. One of the three elected commissioners must be a resident of the District. [Sec. 33.28 (2)] If none of the commissioners, whose terms do not expire, are resident electors, the resident elector receiving the greatest number of votes shall be elected to the three year term. Effective June 7, 1997, 2 unpaid nonvoting Commissioners positions are created to advise Board members. Terms will be for 3 years and 2 years, with elections starting June 7, 1997. All elections for the office of commissioner shall be conducted by secret, written ballot. Commissioners shall assume their office immediately following the annual meeting at which they are elected. Proposed change: Unpaid nonvoting commissioners change to District Advisers.

 

Section 6 ANNUAL BUDGET AND TAX The annual meeting and budget hearing the Board shall present a proposed budget and tax for the coming fiscal year. 1. The electors of the District shall approve the budget and vote the tax as proposed or modify the budget and change the tax accordingly. The property tax shall not exceed a rate 2.5 mills of equalized valuation as determined by the Wisconsin Department of Revenue. [Sec. 33.30 (3) (c)] Proposed Change: The fiscal year for the District shall commence January I and end December 31 of any given year.

 

Section 7 PROJECT APPROVAL The annual meeting shall approve or disapprove all proposed projects by the District having a cost to the District in excess of $10,000, by vote of the resident electors and non resident property owning electors within the District. The annual meeting may also authorize the Board, during the succeeding year until the next annual meeting, to approve or disapprove projects having a cost to the District in excess of $ 10,000 and to enter into contracts accordingly. [Sec. 33.30 (3) (d)]

 

Section 8 TEMPORARY BORROWING The Board may exercise its authority to borrow money when in temporary need [Sec. 33.31 (5)] but in any one fiscal year the amount borrowed shall not exceed $5,000.

 

Section 9 OTHER BUSINESS The annual meeting shall take up and consider such other business as comes before it. [Sec. 33.30(2) (e)] Proposed Change: The annual meeting shall take up and consider action on such other business as comes before it and must follow the proper notification procedures.

 

Article IV DISTRICT BOARD OF COMMISSIONERS Section I MEETINGS The district Board of Commissioners shall meet at least quarterly, and at other times on the call of the chairman or the petition of three of the commissioners. [Sec. 33.28 (6)]

 

Section 2 QUORUM Three commissioners shall constitute a quorum for the transaction of business. A majority of the commissioners plus one shall be present to borrow money. The chairman shall appoint an elector to fill any vacancies until the next annual meeting.

 

Section 3 FUNCTION The Board shall conduct all business of the District not specifically reserved to the electors of the District, and shall carry out the provisions of these By Laws and Chapter 33 of the Wisconsin Statutes, and shall carry out the mandates of the annual meeting.

 

Section 4 OFFICERS At the first Board meeting, immediately following each annual meeting of the District, the Board shall elect a chairperson a secretary, and a treasurer from among its members. 1. The chairperson shall preside at the annual and special meetings, all meetings of the Board. and all public hearings held by the Board. 2. The secretary shall keep minutes of all meetings of the Board and hearings held by it, shall annually notify the Department of Natural Resources of the continued existence of the District, and shall maintain the District property owner’s ledger. 3. The treasurer shall receive and take charge of all moneys of the District, and pay out the same only on order of the Board.

 

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Section 5 COMPENSATION The Board commissioners shall receive an annual salary of $300 for service in office and shall be paid for actual and necessary expenses incurred while conducting the business of the District. This provision shall not apply to commissioners who receive remuneration by virtue of their position on town boards, village boards, city councils, and county boards.

 

Section 6 POWERS AND DUTIES The Board shall be responsible for:

 

1. Initiating and coordinating research and surveys for the purpose of gathering data on the lake, related shorelands and the drainage basin. [Sec. 33.29 (1) (b)] 2. Planning lake rehabilitation projects. (Sec. 33.29 (1) (b)] 3. Contacting and attempting to secure the cooperation of officials of units of general purpose government in the area for the purpose of enacting ordinances deemed necessary by the Board as furthering the objectives of the District. 4. Adopting and carrying out lake protection and rehabilitation plans and obtaining any necessary permits therefore [Section 33.29 (1) (d) ] and 5. Maintaining liaison with those officials of state government involved in lake protection and rehabilitation [Sec. 33.29 (1) (e) 6. The Board shall have control over the fiscal matters of the District, subject to the powers and directives of the annual meeting. The Board shall annually, at the close of the fiscal year, cause an audit to be made of the financial transactions of the District, which shall be submitted to the annual meeting [Sec. 33.29 (2)] 7. A majority of the commissioners plus one must be present when a resolution is passed to commit the District to borrowing money or to using any other financing method prescribed by law. [Sec. 33.31 ] The Board may use special assessment or charges for the purpose of carrying out District protection and rehabilitation projects, or for other lake management or sanitary service activities undertaken by the District. [Sec. 33.32 (1)]

 

Article V PUBLIC BIDDING

 

Section I LOW BID All contracts exceeding S500 for work or materials shall be let by the Board to the lowest responsible bidder. [Sec. 33.22 (1)] The manner of soliciting bids and the determination of the responsibility of the bidder shall be at the discretion of the Board. If a bid is accepted which exceeds any other bid by more than 10 percent, the Board must provide a written justification for its action to the next annual meeting.

 

Section 2 SECURITY BOND The Board shall require that every contracting party in contracts in excess of $5,000 give adequate performance and liability security at the time the party submits their bid. [Sec. 33.22 (2)]

 

Section 3 CONFLICT OF INTEREST Any commissioner shall abstain from working on any matter before the Board in which he or she, as a private person or in which any member of his or her immediate family (spouse, parents, or child) has a financial interest.

 

Article VI COMMITTEES

 

Section I ELECTIONS The chairperson shall appoint three electors who are not running for the office of commissioner to serve as the elections committee. The committee shall distribute, collect, and count the ballots at the annual meeting and report the results to the annual meeting.

 

Section 2 AUDITING The chairperson shall appoint three electors to serve as the auditing committee. The committee shall examine all financial records of the District and report its conclusions to the annual meeting. If the District conduits business which involves more than $20,000 summed across all categories of activities in any given year, a professional accountant or the Department of Revenue shall be retained to conduit an audit. Proposed Change: The Board shall annually at the close of the fiscal year cause an audit to be made of the financial transactions of the district, which shall be submitted to the annual meeting. The chairperson shall appoint the electors to serve as the auditing committee. The committee shall examine all financial records of the District and report its conclusions at the annual meeting.

 

Section 3 OTHER COMMITTEES The chairperson may appoint other committees as he or she deems necessary to further the interests of the District.

 

Section 4 REPORTING All committees shall report to the chairperson at his or her request and to the annual meeting.

 

Section 5 COMPENSATION Committee members, except Board commissioners shall receive no remuneration for service to the District. With prior approval from the Board, committee members may submit vouchers for actual and necessary expenses incurred while conducting the business of the District.

 

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Section 6 TERM OF MEMBERS All committee members shall serve at the pleasure of the chairperson and may be replaced by him or her on an annual basis following the Board meeting immediately following the annual meeting.

 

Article VII MISCELLANEOUS PROVISIONS

 

Section I SPECIAL MEETINGS Special meetings of the District may be held for the purpose of transacting any lawful business which might be done at the annual meeting. The meeting may be called by the Board or upon a written request to the secretary signed by 12 qualified electors of the District. The annual meeting notice requirements under Article III shall be followed and the purpose of the meeting shall be stated. A matter voted upon at any special meeting may not be reconsidered at another meeting prior to the next. annual meeting.

 

Section 2 CONDUCT OF MEETINGS All meetings of the District shall be conducted according to Robert’s Revised Rules of Order unless contrary to the requirements of these By Laws. The chairperson shall serve as parliamentarian.

 

Section 3 ADOPTION OF BY LAWS These By. Laws may be adopted at any legal annual meeting of the District. Adoption shall require a two thirds vote of the electors, as defined herein, present and voting at the meeting. The By Laws shall become effective immediately upon passage.

 

Section 4 AMENDING BY LAWS These By Laws may be amended at any legal annual meeting of the District. Amendments shall require a two thirds vote of the electors present and voting at the meeting.

 

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